In Quinones v. Cornell Univ, 2014 NY Slip Op 00882 [114 AD3d 472] (App. Div. 1st Dept. Feb. 11, 2014), the Appellate Division, First Department affirmed a decision by New York Supreme Court Judge Shlomo Hagler to disallow an untimely motion for summary judgment by defendant.
Plaintiff sued Cornell alleging employment discrimination based upon national origin and age, as well as retaliation, under the New York City Human Rights Law.
“[T]he preliminary conference order, dated January 5, 2011, directed that plaintiff file a note of issue by October 21, 2011 and that any dispositive motions be made within 45 days thereafter. After several extensions, plaintiff’s time to file the note of issue was extended to December 21, 2012, giving defendant until January 31, 2013 to move for summary judgment.”
On February 11, 2013 – after the summary judgment deadline passed – defendant moved, under CPLR 2004, to modify the preliminary conference order and/or extend its time to move for summary judgment motion until February 19, 2013. In making this request, defendant argued
that its counsel had “overlooked” the order setting forth the deadline when reviewing the files and “since [the attorney handling the case] had not personally attended the preliminary conference . . . [he] had no independent recollection of any discussion of this deadline.”
The trial court denied the motion:
The court rejected defendant’s proffered reason for missing the deadline, stating: “Can you imagine if everyone comes back and says I didn’t see the 45 days, and therefore, [the court] should extend it[?] [T]hat means I would have everyone coming back and saying I just missed the deadline, I made an error.” The court found that the fact that a different attorney from defense counsel’s law firm had attended the preliminary conference at which the deadline was set did not excuse the primarily responsible attorney’s missing the deadline. While acknowledging that an extension would be warranted by an attorney’s illness, a death in the family, or a computer breakdown caused by Hurricane Sandy, the court saw no justification for granting an extension in this case. The court’s view was that the excuse offered was a perfunctory claim of law office failure, and did not rise to the level of good cause. (Emphasis added.)
In seeking reversal of that order, the defendant cited the doctrine of “law office failure”:
[D]efendant claims that CPLR 3212(a) requires a showing of good cause for a late summary judgment motion only when the motion is made more than 120 days after the filing of the note of issue. When a party fails to comply with a court-imposed deadline of less than 120 days, defendant argues, the operative statutory provision is CPLR 2004, under which “law office failure” may be considered a factor supporting a finding of good cause. Defendant further contends that, even under CPLR 3212(a), it has demonstrated good cause for its failure to move within the court-imposed time limit.
The appellate court disagreed:
It is uncontroverted that defendant’s motion was not timely under the schedule set by the preliminary conference order dated January 5, 2011. As the Court of Appeals has repeatedly reiterated, court-ordered time frames are requirements to be taken seriously by the parties. Contrary to the distinction defendant seeks to draw, it does not matter whether a motion for summary judgment has been made more than 120 days after the filing of the note of issue or after the expiration of a shorter time limit set by a court order or stipulation. Whatever the source of the deadline with which a party fails to comply, the lateness may not be excused without a showing of good cause within the meaning of CPLR 3212(a) — a showing of something more than mere law office failure. Since the excuse proffered by defendant — that its counsel inadvertently overlooked the date set in the January 5, 2011 preliminary conference order — is a perfunctory claim of law office failure, the motion court providently exercised its discretion in denying defendant’s motion. (Emphasis added.)
In addition to the obvious lesson that court deadlines should not be treated lightly, this case contains a motion practice tip: While CPLR 3212(a) states that a motion for summary judgment “shall be made no later than  days after the filing of the note of issue, except with leave of court on good cause shown”, individual judges can, and do, shorten this time period.